On this page you will find all the relevant practical information to help you plan your trip to and stay in Aarhus.
Participants should take IETM Aarhus as an opportunity to try new environmental practices and follow-up on previous sustainable commitments. As always, don’t forget to pack lightly. Please consider bringing your walking shoes and a warm coat for the evening, as well as your own water bottle and reusable mug.
Please also use the IETM forum to share your suggestions on how to minimise your footprint travelling to and from this meeting.
You can click on the links below to jump ahead to the desired section.
- Courtesy Tips
- Accessibility: Information on accessibility in Aarhus
- Locations: General information about the meeting venues
- Map: Overview of the meeting venues
- Transport: Advice on how to get to and around the city
- Accommodation: Tips on booking your accommodation
- Restaurants: Places to enjoy a good meal
- Drinks: Places to enjoy a drink
- Supermarkets: Places to buy some groceries
- Visa: Information on visa requirements
- Currency: Info on exchange offices and cash dispensers
- Covid-19 travel regulations
- Useful numbers
- Environmental consciousness at the meeting
IETM plenary meetings are unique gatherings of our peers, partners and friends from across the globe. These sessions are opportunities for us, individually and collectively, to champion and challenge our work, our opinions and our thoughts for the future.
In the spirit of inclusion, IETM is committed to the creation of a safe space in which all voices can be heard; and an environment in which opposing views can exist without judgement and prejudice.
To achieve this, we encourage speakers and participants to show respect when you speak and listen to others.
- For many people in the room, English is not their native language, so please take care to speak slowly and clearly (with the use of amplification where available).
- When a question is asked by a participant in a session, we would ask that the moderator or speaker repeat the question before answering it.
- Please allow all speakers and participants to complete their statements without interruption; however, please also be mindful to allow space for many voices to be heard and for moderators to manage it.
- Respect everybody’s right to both hold and share an opinion, listen actively to what someone is saying, and ask questions if you need clarification. Show that you value their perspective and experience.
- Use the language that the individual prefers when referring to their gender, disability, or racial identity. If you are unsure what language to use, ask respectfully.
- Acknowledge and respect Indigenous sovereignty: Indigenous peoples have unique histories, cultures, customs and traditions that deserve respect and recognition.
- If a speaker or participant is using access support, please communicate directly with the individual concerned and not via their translator or support worker.
- If a speaker or participant is using a wheelchair and the conversation lasts more than a few minutes, sit down or kneel to get yourself on the same level as the person, if you are able to.
- Always ask for someone's permission before touching them or getting physically close to them.
In the city
In Aarhus, roads and sidewalks are in most places wide and easy to cross. You should be aware, however, that there are cobbled streets and narrow pavements in some of the older parts of the city, e.g. in the Latin Quarter, which can be difficult to pass with a wheelchair and/or for those with walking difficulties and for the blind and partially sighted.
Most crossings in the city centre are equipped with sound signals.
Wheelchairs and similar aids can be taken free of charge on city buses, X Buses and the tram, if the requirements for maximum size are met and space conditions otherwise allow it. It is up to the driver to make this assessment.
Please note that wheelchair users must be self-reliant on city buses and on the trams, for example by bringing an assistant. X Busses (airport buses) are equipped with a lift.
To know more about the accessibility for the IETM Aarhus Plenary Meeting, please go to: meeting venues, accommodation, restaurants.
At the meeting
It is our aim to make the IETM Aarhus Plenary Meeting as accessible as possible. However, it may not be possible to offer all access requirements at every location, and we therefore recommend that you check the location of your interest ahead of time.
The accessibility of each venue will be uploaded upon confirmation of the full programme.
All accessibility details provided online are based on the information received from the venues' staff and their websites. If you need more information, please get in touch with the venues directly.
There will be a range of accessibility features available at the meeting, on which you can find more details below.
Due to budget restrictions and being dependent on the local infrastructure, we cannot always guarantee that the conditions will be the same from one meeting to another. Nevertheless, for this meeting we are able to:
- Offer preferential rates for disabled participants;
- Offer free registration fees for your support worker;
- Provide a large print version of the programme;
- Provide speech-to-text captions for all plenary sessions of the meeting. Details of these services will be available online upon confirmation of the full programme;
- Ensure that all venues hosting the working programme and most venues hosting artistic performances are wheelchair accessible.
If you have any questions about the accessibility of the IETM Aarhus Plenary Meeting, please get in touch with us by writing to ietm@ietm.org.
Aarhus is Denmark’s second largest city, located on the eastern shore of Jutland. Aarhus dates back to the early Viking Age and is one of the oldest cities in Denmark. It was founded as a harbour settlement (aros) where the river meets the sea and quickly became a trade hub. Aarhus may be old at heart, but is known today as a vibrant and energetic university city with loads of personality. In 2017, Aarhus and the broader Central Denmark Region was the European Capital of Culture. Since then, its international reputation as a cultural must-visit destination has only grown. Aarhus may be the second largest city in Denmark, but contrary to its name it is rather small. This means that you will find everything from world class attractions, gastronomy and culture to charming neighbourhoods, sea, beaches and forests within walking distance.
Main meeting venues
Godsbanen
Address: Skovgaardsgade 3, 8000 Aarhus C
The Cultural Production Center Godsbanen opened in 2012 within the buildings of an old freight train station. It is a creative powerhouse where professionals, as well as upcoming artists or con amore creatives, can improve their cultural skills and realise projects in the field of design, art and culture. Godsbanen hosts more than 400 events annually; concerts, exhibitions, performances, markets and festivals. Visitors can hang out, enjoy a cup of coffee or take a walk on the rooftop with a spectacular view over the city.
Accessibility: Godsbanen is a step-free and wheelchair accessible venue with wheelchair-friendly toilet facilities on ground floor level. There is an entrance to Godsbanen for wheelchair users on both sides of the main building at entrance 3D and 3G.
We will be using the following spaces:
Musikhuset Aarhus
Address: Thomas Jensens Allé 2, 8000 Aarhus C
Musikhuset Aarhus (The Concert Hall) hosts more than 1.500 events and concerts every year across its six concert halls and ten stages. In addition to bringing international musicians and events to Aarhus, Musikhuset houses six local, leading companies: The Concert Hall of Aarhus, The Royal Academy of Music, The Aarhus Symphony Orchestra, The Danish National Opera, and Filuren Children and Youth Theater. As such, Musikhuset Aarhus is a unique centre for concerts and learning on an international level.
Accessibility: Musikhuset Aarhus is accessible to people in wheelchairs, with reduced mobility, arm and hand impairments, visual impairment, hearing impairment, asthma and/or allergies, mental disabilities and learning difficulties. Accessible toilets can be found in the Foyer, at Torvet next to Kammermusiksalen, at level -1, and on level 3 and 4. There are lifts to take you between levels. You can find further information at Access Denmark.
At Musikhuset we will be using the following spaces:
- Foyer: Daytime meeting space, accreditation, registration, info desk, ticket desk
- Rytmisk Sal: Auditorium
Brobjergskolen Stub2 and 4
Address: Valdemarsgade 1, building G, 8000 Aarhus C
The “Brobjergskolen” complex is a former school turned cultural hub. In building G, you can find the office of the Performing Arts Platform and an office space shared among a number of independent artists, architects and other creative minds.
Accessibility: The “Brobjergskolen” is not a wheelchair accessible venue. The building is old, with staircases and narrow doorways, and has not been updated to modern standards in terms of accessibility.
At Brobjergskolen, we will be using the following spaces:
- Stub2: A large studio space with wooden floor
- Stub4: A large studio space with a dance floor
Aarhus City Hall
Address: Main hall, Sønder Allé 2, 8000 Aarhus
Born in 1942, the Aarhus City Hall is a modern and functional building which houses the municipality of Aarhus and hosts major events throughout the year. Built by Arne Jacobsen and clad with Norwegian marble, it represents Danish design and architecture and is recognised as a prominent symbol of Aarhus and Danish architecture.
Accessibility: The main hall is accessible for wheelchair users, with integrated rams both inside and outside.
Artistic programme venues
Bora Bora - Dance & visual theatre
Address: Valdemarsgade 1, 8000 Aarhus C
Bora Bora – Dance and Visual Theater presents dance and performing arts from Denmark and the rest of the world, organises local, national and international festivals and residencies and is a production centre for the local dance community in Aarhus.
Accessibility: Bora Bora is wheelchair accessible. The venue has a ramp and a wheelchair lift (max 225 kg). Please contact the office at +45 8619 0079 when you order your tickets for a performance to let them know that you are bringing a wheelchair. The venue does not have wheelchair-adapted toilet facilities, and will direct you to the foyer at Musikhuset. You can find information on Bora Bora’s accessibility here.
Teater Refleksion
Address: Jyllandsgaarden, Frederiksgade 72b, 1. 8000 Aarhus C
Teater Refleksion creates performances for children and adults alike. Over the past thirty years, they have created unique knowledge and skills in puppetry and animation theatre. Teater Refleksion also serves as a venue for guest performances.
Accessibility: Wheelchair users or those with reduced mobility can use the service elevator in the backyard. Please contact the venue directly at +4586240572 when you have purchased a ticket, so they can make sure that the elevator is ready upon arrival. You can find information about Teater Refleksion’s accessibility here.
For the performance The Traveller on Tuesday 13 June, the room is dark and contains moving images and lights. The venue has an elevator, but the scenography is too narrow for wheelchair access. Therefore, it is accessible for those who have a physical ailment but are not always dependent on a wheelchair and are able to participate.
Åbne Scene (at Godsbanen)
Address: Skovgaardsgade 3, 8000 Aarhus C
Åbne Scene, located within Godsbanen, is a performing arts venue that supports and nurtures professional and artistic skills while providing space, time and freedom for experiments and works in progress.
Accessibility: Åbne Scene is a wheelchair accessible venue and it is usually no problem to get a seat. You are welcome to call the venue at +45 2522 12 10 (Monday – Friday 9:00 - 15:00) to make sure that a seat is reserved for you, or if you have any further questions regarding accessibility.
Filuren
Address: Thomas Jensens Allé 2, 8000 Aarhus C
Teaterhuset Filuren, located within Musikhuset, produces and presents children and youth theatre for schools and families, and runs a theatre school for children aged 5-18. Filuren also acts as a guest venue.
Accessibility: Filuren is wheelchair accessible and accessible toilets are available at the venue. You can find more information about the accessibility of the venue here.
Teater Katapult (at Godsbanen)
Address: Skovgaardsgade 3, 8000 Aarhus C
Katapult, located within Godsbanen, was established in the mid-90s out of a desire to create contemporary performances that sparks debate, provoke thought and turn off the audience's autopilot. From the very beginning, Katapult has had a strong emphasis on text and on the development of new playwrights.
Accessibility: Katapult is an accessible venue. For each performance they reserve two seats on the front row for people with accessibility needs, so you can either keep your wheelchair at the front or get a seat without having to climb steps. Write an email to info@katapult.dk or call +45 8620 2699 to reserve the seats upon purchasing your ticket ( no later than one week before the performance). There is an entrance to Godsbanen for wheelchair users on both sides of the main building at entrance 3D and 3G. Find further information about Katapult’s accessibility here (in Danish only).
Musikhuset Aarhus
Address: Thomas Jensens Allé 2, 8000 Aarhus C
Please see the description above in the main meeting venues section for information about this venue and its accessibility.
Pre-meeting venues
Nordisk Teaterlaboratorium
Address: Nordisk Teaterlaboratorium, Særkærparken 144, 7500 Holstebro
Nordisk Teaterlaboratorium is an internationally renowned institution located in Holstebro. They create stories with local, national and international audiences on stages, in urban spaces, on tour, in schools, on screen and in virtual reality. The artistic starting point has a wide range of interest and curiosity in theatre forms - from both Western and non-Western traditions - and a desire to create a unique expression based on this encounter.
NTL's activities include online sessions with conferences, workshops and streaming performances. Alongside their expansive digital offers, they also founded the Immersive Lab for Innovation in Theatre Making and Archive (ILITA). An entirely new medium to explore performing arts, technology and society in a virtual universe and as a future potential to connect the local.
Accessibility: Nordisk Teaterlaboratorium is not step free and does not have wheelchair adapted toilet facilities. The performances will not have captions/audio-description and no strobe lights.
Earthwise Residency
Address: Provstskovvej, 8400 Ebeltoft, Denmark
Earthwise is a residency for art and science, working with the-more-than-human, located in the middle of a national park. Earthwise is artist-led and has its roots in performing arts, sustainability, forest therapy, and working with the land practically and spiritually.
Accessibility: Earthwise is located in an off-road hilly park and is unfortunately not wheelchair accessible.
Sisters Hope Home
Address: Charlottegårdsvej 1a, 2640 Hedehusene, Denmark
Sisters Hope Home opened in October 2021 at Hedehusene in the outskirts of Copenhagen, and is a five year durational artwork and platform for artistic research - manifesting artwork dedicated poetic and sensuous modes of being and being together. Here the acclaimed performance group are introducing a new artistic paradigm termed ‘Inhabitation’ stimulating ecologic connectedness and sustainable futures.
Accessibility: The venue is step free but there are no wheelchair toilet facilities. No strobe lights will be used.
White Hole Theatre
Address: Ammunitionsvej 6, 8800 Viborg, Denmark
White Hole Theatre is an experimental platform that merges real world theatrical experiences with reality enhancing technologies to tell stories in an unprecedented way. Founded in Viborg, Denmark in 2020, White Hole Theatre explores new ways of merging in person performance, virtual reality and interactive online experiences to create radical new ways of telling stories. By questioning the paradigms of theatre and digital reality, the theatre aims not just to change how its experiences are accessed, but also to change the fundamental types of experiences that can be created and shared. The goal is the integration of digital and real-world experiences in art and in the public sphere.
Accessibility: Black Box is accessible for wheelchairs and has adapted toilet facilities. The performance will be in English but does not have captions/audio-description and no strobe lights.
Getting to Aarhus
IETM is a strong advocate for rail travel, and we therefore encourage you to travel by land if you are able to.
If you are a category 1 or 2 IETM member you are eligible to apply for a travel grant if necessary.
By train
Train travel is a rewarding way of travelling which reduces your contribution to climate change and brings you closer to the country you visit. You can relax, read a book, take a nap or immerse yourself into the IETM Aarhus Plenary Meeting programme.
Aarhus is easy to reach by train. From Southern and Central Europe, the connections are via Hamburg/Flensburg. Travel time from Hamburg to Aarhus is approximately five hours. From Eastern European countries, train connections to Aarhus are via Poland and Copenhagen. There are several daily connections from Sweden, Germany and the rest of Europe.
Please visit DSB Danish Railways here to find your connection route options. If you wish to check a detailed itinerary from European capitals, you can also check Eurail’s page.
For train travels within Denmark, please visit this Journey Planner.
To save money on domestic travels, we recommend booking your ticket in advance on DSB, (website or app). The cheapest ticket is an “orange ticket” which is non-refundable.
DSB offers assistance to people with disabilities. This has to be arranged in advance via phone on + 45 70131419 or via a form on their website (only available in Danish). You can find further information about DSB assistance services on their website (available in Danish only).
By Ferry
There are ferry services to Denmark from Norway, Sweden, the Faroe Islands, Iceland and Germany. Visit Direct Ferries to find more information.
By coach
Aarhus Bus Station (Aarhus Rutebilstation) is one of the city's main transport hubs and is located on Fredensgade 45, 8000 Aarhus C, near Aarhus Central Station. Aarhus has many connections by coach to and from neighbouring countries.
- Flixbus
For directions from main European cities by Flixbus, check out the Flixbus webpage. More information on accessibility on Flixbus here.
- Kombardo Expressen
For travels by coach within Denmark we recommend Kombardo Expressen. If you are a wheelchair user please send an email to kombardo@kombardoexpressen.dk no later than seven working days before your desired travel date. In the email, please note your contact details and which type of wheelchair you have. They will then contact you regarding their availability and which departure times are best suited to your needs. In connection to your journey, please arrive at the collection point no later than twenty minutes before departure.
Buses from Copenhagen to Aarhus and back are significantly cheaper than trains; make sure to book in advance for low rates, especially if you are coming from CPH Stage.
Car Pooling
If you choose to drive to Aarhus, don’t forget to ask other participants if they want to share a ride by posting on our forum.
Aarhus has direct connections to the European network of motorways, making it easy to get to and from most European cities.
Please note that Aarhus can be a difficult (and expensive) city to park in. On this site you can find information on how and where to park while you are in town.
On Sunday 11 June 2023, traffic in Aarhus city centre will be affected by the BESTSELLER Aarhus City Half Marathon taking place. Find out more information about the impact of the marathon on the traffic in Aarhus, blocked streets and parkings, shutdowns and alternative routes here.
By air
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Aarhus Airport
Aarhus airport Tirstrup is located 40 km north of the city and offers direct international flights to a number of European destinations. Please visit their website here for information on flight arrival and departure times.
There is a shuttle bus from Aarhus airport with frequent departures (every twenty minutes after each flight arrival with departures from just outside the main entrance). The travel time to downtown Aarhus is about fifty minutes. The bus stops in the city centre, a 5-10 minutes walk from our main venues.
The bus fare is about DKK 115 (15,50€) and can be paid in cash (DKK, NOK, SEK, USD, GBP, EUR). The following credit cards are also accepted on the Airport bus: Dankort, VISA, MasterCard or JCB. You can find more information about the shuttle bus to/from Aarhus here or call +45 8612 8622.
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Billund Airport
Billund airport is located 100 km South of Aarhus and has direct international flight connections to many European destinations. Please visit Billund Airport website for more information on arrivals and departures.
There is an airport shuttle bus (912X) between Billund airport and Aarhus with several daily departures. The travel time from Billund Airport to Aarhus is approximately 1 hour and 30 minutes. Tickets are sold on the bus for about DKK 165 (22€). The following credit cards are accepted: Dankort, VISA, MasterCard, Visa Electron, V Pay, China Union Pay, American Express or JCB. Find timetable and further info here.
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Copenhagen Airport Kastrup
Copenhagen airport has direct flight connections to a large number of international destinations. Please visit Copenhagen Airport website for more information on arrivals and departures.
For connecting trains to Aarhus, please visit DSB Danish Railroads or Rejseplanen (DSB Journey Planner). Trains bound for Aarhus railway station leave Copenhagen Airport hourly with a travel time of about 3 hours and 30 minutes. The price is roughly DKK 410 (55€) for a one way ticket (including seat reservation). The DSB ticket office is located in Terminal 3, immediately above the railway station. To save money, you can also book your ticket in advance on DSB’s website or app. The cheapest ticket is an “orange ticket” and is non-refundable.
DSB offers assistance to people with disabilities. This has to be arranged in advance via phone on + 45 70131419 or via a form on their website (only available in Danish). You can find further information about DSB assistance services on their website (available in Danish only).
For connecting buses to Aarhus please visit Kombardoexpressen which includes a ferry ride (in Danish only) or Flixbus. The travel time by bus is around four hours, and prices start at around DKK 110.
If you attend a pre-meeting make sure to check the relevant airport and arrive the morning of the pre-meeting at the latest.
GETTING AROUND
By foot
In Aarhus, everything is within walking distance. It is only a few minutes walk from the train station to your hotel or the meeting’s main venues. The city is clean, compact and well organised, which makes walking an excellent and enjoyable way to get around.
By bike
If your hotel or accommodation is located outside the city centre, you might want to consider renting a bike. Aarhus is an ideal city for cycling, with no (very) steep hills and many safe cycling paths. Check out the possibilities for renting a bike here.
Fun fact: The bicycle is the preferred mode of transport in Denmark. Only 4 out of 10 Danes own a car but 9 out of 10 Danes own a bike!
Public transport
When walking is not possible, we strongly recommend that you use public transport to move around Aarhus. Aarhus city public transport is provided through a network of buses and tramlines.
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City Buses (the yellow buses)
You can buy a single ticket when you get on the bus. There is a ticket machine in the middle of the bus (coins and self-service only). A single adult ticket costs DKK 22 (3€) for 1-2 zones, which will get you around the city centre and to the nearest suburbs. Your ticket is valid for two hours, and within these two hours you can freely change bus and tram lines.
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Tramline (Letbanen)
If you take the tramline, you have to purchase your ticket before getting on board. You can buy tickets at the Rejsekort ticket machine located on the platform. It is only possible to pay by credit/debit card – not with cash. The machines accept the following payment cards: Dankort/Visa Dankort, Visa/Visa Electron, MasterCard, Maestro and JCB. A single adult ticket costs DKK 22 for 1-2 zones, which will get you around the city centre and to the nearest suburbs. Your ticket is valid for two hours, and within these two hours you can freely change tram and bus lines.
Visit Rejseplanen to plan your journey by bus or tram.
Accessibility on public transport: Wheelchairs and other mobility aids (referred to as wheelchairs in the following) may be carried free of charge on city buses, X Buses and Letbanen providing they do not exceed the maximum permitted dimensions and that there is sufficient space available. The driver’s decision on whether there is adequate space is final.
On city buses and on the tram, wheelchair users must be self-reliant, for example by being accompanied by an assistant.
Wheelchair size:
Length: max. 120 cm
Width: max. 70 cm
Weight: max. 250 kg (incl. wheelchair user).
The wheelchair must be positioned on the bus so that the user is sitting with their back facing the direction of travel. The wheelchair brakes must be locked, and the statutory seat belt must be worn. More information on accessibility here.
Taxi
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Aarhus Taxa
Aarhus Taxa's car fleet spans the entire register from the environmentally friendly 0-emission cars to the large transporters that can either include wheelchairs or drive with up to eight people at a time.
To book a taxi, call +45 89 48 48 48. There are also taxis right outside the main exit of the train station.
All taxis have a taximeter, and the driver takes cash and all major credit cards including Dankort, Eurocard, Diners, American Express, Visa Electron, Visa and Mastercard.
Visit Aarhus Taxa website for FAQ or Price estimates.
Accessibility on Aarhus Taxa: The fleet's large vehicles are adapted to transport wheelchair users. Disability vehicles can hold a maximum of eight people, of which two can sit in wheelchairs. In addition, there is room for luggage.
Uber does not have any services in Aarhus. But there is a rideshare service called Gomore.
Share a room or host an IETM participant
Are you looking for someone to share a room with? Post your offer for accommodation or find a bunkmate via our Forum.
Hotels
Deals
We have made a number of reduced hotel rate deals in Aarhus for our participants. The hotels listed below offer a 10% discount on their daily rate, so make sure you book your accommodation in advance to benefit from the deal.
The rates include VAT (25%) and breakfast, unless specified otherwise.
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Economy
Wake up Aarhus **
Address: M.P. Bruuns Gade 27, 8000 Aarhus C
Rates: Prices range from 750 DKK / 100€ (single, standard) to 1500 DKK / 200€ (family suite), per room per night (without the 10% discount). Breakfast is not included, but can be purchased for 95 DKK (13€).
How to book: Book online via this link to access the deal. Please note: when booking via this link, the rate may appear higher than stated above as it includes breakfast and is flexible (i.e. you may change or cancel your reservation up until 12:00 on the day of arrival). If you do not want the possibility to change or cancel the reservation, the rate may be cheaper.
Accessibility: There is level access through the entrance to the hotel. Straight after the entrance there is a staircase with 6 steps, or alternatively a lifting platform, which takes you to the reception and lobby. From there, there are lifts to all floors. The hotel has five rooms suited for people with disabilities. Please note that the beds are provided with box mattresses without a solid edge and that there is no free space under the bed. The beds cannot be adjusted. See the full assessment by Accessdenmark here.
Distance from the IETM venue: 1 km
Walking time: 13 mins.
Eco-responsibility: Wake up Aarhus hotel’s breakfast has the Fairtrade label, Organic Food label and Rainforest Alliance certification as proof of their green commitment. Additionally, the hotel is collaborating with Meyer’s for bread and Bentax for coffee, two sustainable and organic companies.
BOOK1 by Brøchner Hotels – Design hostel **
Address: Møllegade 3A, 8000 Aarhus C
Rates: There are many options available. Prices range from 235 DKK / 32€ (bed in dorm) or 784 DKK / 105€ (private standard room), to 2438 DKK / 327€ (private room, max 10 people), per bed/room per night (without the 10% discount). Breakfast is not included, but can be purchased for 75 DKK (approx 10€) when booking or upon arrival.
How to book: You can book a room or a bed online here. Use the promotion code IETM2023 to activate the 10% discount.
Accessibility: BOOK1 has rooms with accessibility. To book one of these rooms, send an email to info@book1.dk and include the promotion code IETM2023 to activate the 10% discount.
Distance from the IETM venue: 0.6 km
Walking time: 6 mins.
Eco-responsibility: Learn more about Brøchner’s commitment to act responsibly and sustainably for the climate here.
Cabinn Aarhus
Address: Kannikegade 14, 8000 Aarhus
Rates: Prices range from 610 DKK / 82€ (Economy) to 1320 DKK / 178€ (standard, family) per room per night (without the 10% discount). Breakfast is not included but can be purchased for 99 DKK (14€) when booking or upon arrival.
How to book: Book online here. Use the promotion code BLKIETMKO to activate the 10% discount.
Accessibility: CABINN offers rooms especially designed to accommodate disabled guests and wheelchairs (see specifications here). To book one of these rooms, please contact the hotel and state the promotion code to activate the 10% discount.
Distance from IETM venue: 1.2 km
Walking time: 15 mins.
Eco-responsibility: Learn more about Cabinn’s environmental policy here.
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Mid/High
Scandic Aarhus City ****
Address: Østergade 10, Aarhus C
Rates: Prices range from 1244 DKK / 168€ (single, standard) to 2595 DKK / 349€ (master suite) per room, per night (without the 10% discount).
How to book: Use the booking code BAAR130623 to activate your 10% discount. You can book with the code via the website, or by contacting the hotel directly and stating the code. The deadline for booking with the code is 30 days before arrival.
Accessibility: Scandic Aarhus City is accessible regardless of impairment (sight, hearing, allergies, mobility etc). See details here.
Distance from IETM venue: 0.8 km
Walking time: 10 min.
Eco-responsibility: Learn more about Scandic’s sustainability here.
Scandic the Mayor ****
Address: Banegårdspladsen 14, Aarhus C
Rates: Prices range from 956 DKK / 129€ (single, economy) to 1805 DKK / 243€ (Junior Suite) per room per night (without the 10% discount).
How to book: Use the booking code BAAR130623 to activate your 10% discount. You can book with the code via the website, or by contacting the hotel directly and stating the code. The deadline for booking with the code is 30 days before arrival.
Accessibility: This hotel is accessible regardless of impairment (sight, hearing, allergies, mobility). Please call the hotel when you would like to book a room, so they can make sure you get a room that is best suited for your needs. Phone +46 (8) 517 517 80.
Distance from the IETM venue: 0.8 km
Walking time: 11 mins.
Eco-responsibility: Learn more about Scandic’s sustainability here.
Hotel Atlantic
Address: Europaplads 10, 8000 Aarhus C
Rates: Queen room (single use): 988 DKK / 133 €, double room (for one): 1108 DKK/ 149€, double room (for two): 1308 DKK / 176€ per room per night. Discount deal included.
How to book: Send an email to wehelp@hotelatlantic.dk, and refer to the promotion code ATLIETM0623 in your mail. Note: Deadline for booking with this code is 8th of April.
Accessibility: Due to bathtubs in most rooms and narrow doorways, Hotel Atlantic can be difficult to access for wheelchair users. There are elevators that allow access to all floors. Hotel Atlantic’s stairs are only to be used in case of emergency and cannot be used at any other time.
Distance from IETM venue: 1.3 km
Walking time: 17 mins.
Comwell
Address: Værkmestergade 2, 8000 Aarhus C
Rates: Rooms for 1498 DKK / 202€ per night for one guest, including breakfast. One extra guest per room: 200 DKK / 27€. Discount deal included.
How to book: Book directly by sending an email to booking@comwell.com or by calling +45 8672 8000. Refer to bookingcode CAA 3770469 to access the deal.
Note: Deadline for booking with discount is May 10th 2023.
Accessibility: The hotel is accessible for wheelchair users and people with walking difficulties. All floors are accessible by lift. And there are nine rooms that cater specifically for the requirements of guests with disabilities. To book one of these rooms follow the procedure above.
Distance from IETM venue: 1.4 km
Walking distance: 18 mins.
Eco-responsibility: Learn more about Comwell’s sustainability here.
Other hotels without deals
Hotel Oasia Aarhus ***
Address: Kriegersvej 27-31, 8000 Aarhus C
Rates: Prices range from 1099 DKK / 148€ (standard double room) to 1399 DKK / 188€ (design double room) per room per night.
Accessibility: The hotel is step-free and accessible for wheelchair users. However, please note that the bathrooms in the hotel rooms are not accessible to wheelchair users.
Distance from the IETM venue: 0.9 km
Walking time: 12 mins
Eco-responsibility: Learn more about Hotel Oasia’s sustainability here.
Milling Hotel Ritz
Address: Banegårdspladsen 12, 8000 Aarhus C
Rates: Prices range from 1349 DKK / 181€ to 215€ per room per night.
Accessibility: There is level access to the hotel and lift to all floors. The hotel however, does not offer rooms that cater specifically for guests with disabilities.
Distance from IETM venue: 0.7 km
Walking time: 10 mins.
Hotel Faber - Rooms and studio apartments
Address: Eckersbergsgade 17, 8000 Aarhus C
Rates: Prices range from 879 DKK / 118€ (twin room) or 1079 DKK / 148€ (studio apartment) and up to 1899 DKK / 255€ (two bedroom apartment) per night.
Distance from IETM venue: 0.4 km
Walking time: 5 mins.
In Aarhus, you will find many restaurants of different price ranges and with different menus, including organic, vegetarian and vegan options.
Most restaurants in Aarhus are open from noon until 22:00-23:00. However, the kitchen usually closes half an hour to one hour before closing, and hot meals are not normally served after 22.00.
Tipping is optional.
Denmark has a smoking ban in all public indoor areas and private businesses - including restaurants, shops, transport, entertainment venues, workplaces etc. Smokers are expected to step outside for a smoke.
Tap water in Aarhus is completely safe to drink. Some places may serve it for free when you order food or coffee, but most restaurants, cafés and bars are likely to charge you for it.
Accessibility: You can easily find restaurants and cafés in Aarhus with step-free access. If in doubt, call the place in advance and ask.
Coffee, snacks and dinner near Godsbanen
Spiselauget
Address: Godsbanen, Skovgaardsgade 3, 8000 Aarhus C
Opening hours: Weekdays: 09:00 – 21:00, Saturday: 10:00 – 21:00, Sunday: 10:00 – 15:00
Located inside Godsbanen, one of our main venues, Spiselauget is a restaurant and cafe with a wide range of hot and cold drinks, breakfast, lunch, dinner and light snacks. Drinks or coffees can be purchased from around 30-40 DKK (4-5€). The space has indoor as well as outdoor seating. For step-free access, you can enter on both sides of the Godsbanen main building at entrance 3D and 3G.
Tip: For dinner at Spiselauget, we recommend you to pre-book the Dish of the Day for 95 DKK (€13). Make your reservation here (in Danish only).
Lunch & Dinner
Aarhus has a lot of restaurants and cafés with different price ranges. Below you can find a selection of nearby places. For more inspiration, visit this page.
Plantecaféen Plukk – Plantshop and ‘foodbar’
Address: Kjeld Tolstrups Gade 12 – 1 minute walk from Godsbanen
Opening hours: Monday: 12:00 - 14:00, Tuesday to Thursday: 10:00 - 18:00, Friday: 10:00 to late, Saturday: 10:00 – 18:00, Sunday: 10:00 – 16:00.
Contact: +45 6110 6101
MADMORS VINBIX - Cosy wine bar (limited capacity inside)
Address: Skovgaardsgade 5C – 1 minute walk from Godsbanen
Opening hours: Wednesday to Thursday: 15:00 – 22:00, Friday: 15:00 - 00:00, Saturday to Tuesday: closed
Contact: +45 7178 1739 (Instagram: @madmors_vinbix)
KOLO KIOSK – Burgers with vegan options
Address: Kjeld Tolstrups Gade 108 – 1 minute walk from Godsbanen
Opening hours: Tuesday to Saturday: 12:00 – late, Sunday to Monday: closed
Contact: +45 5356 6137
Café FolkeVen – Cosy café
Address: Thorvaldsensgade 17 – 4 minutes walk from Godsbanen
Opening hours: Monday to Friday: 07:30 – 16:30, Saturday to Sunday: 08:30 – 16:30,
Contact: +45 2285 8004
Miró Vin – Gourmet restaurant with excellent service
Address: Marstrandsgade 2 – 6 minutes walk from Godsbanen
Opening hours: Monday to Sunday: Closed, Wednesday to Saturday: 17:30 - 22:00
Contact: +45 8613 8700
Book1 – Design Hostel
Address: Møllegade 3A – 7 minutes walk from Godsbanen
Opening hours: Breakfast every day: 07:00 – 11:00, Dinner Tuesday to Saturday: 17:00 – 22:00
Contact: +45 8830 1500
Chello’s – Pizzaria (mostly for take away)
Address: Vesterbrogade 36 – 7 minutes walk from Godsbanen
Opening hours: Monday to Sunday: 12:00 – 21:00
Contact: +45 8626 5353
Yamas – Authentic Greek food
Address: Vestergade 53 – 8 minutes walk from Godsbanen
Opening hours: Monday to Sunday: 17:00 – 21:00
Contact: +45 4234 3201
ARoS Café – Café and Orangerie
Address: Aros Allé 2 – 9 minutes walk from Godsbanen
Opening hours: Monday to Friday: 10:00 – 21:00, Saturday to Sunday: 10:00 - 17:00
Contact: +45 6190 4900
Vesterlauget – Casual vibe with good simple food
Address: Vestergade 50 – 10 minutes walk from Godsbanen
Opening hours: Monday to Tuesday: 09:00 – 23:00, Wednesday to Thursday: 09:00 – 00:00, Friday to Saturday: 09:00 – 02:00, Sunday: 10:00 - 17:00
Contact: +45 8618 2100
Sota Sushi Bar - Asian cuisine
Address: Vestergade 48 – 10 minutes walk from Godsbanen
Opening hours: Monday: closed, Tuesday to Thursday: 16:00 – 22:00, Friday to Saturday: 12:00 – 23:00, Sunday: 16:00-21:00
Contact: +45 8647 4788
Bardok – Refreshingly eclectic menu in casual surroundings
Address: Åboulevarden 51 – 11 minutes walk from Godsbanen
Opening hours: Tuesday to Thursday: 17:00 – 22:00, Friday to Saturday: 17:00 – 23:00 (kitchen closes at 22:00), Sunday to Monday: Closed
Contact: +45 8668 6700
SyvNi13 – Scandinavian social dining
Address: Frederiksgade 74 – 11 minutes walk from Godsbanen
Opening hours: Monday to Saturday: 17:00 – 00:00 (Kitchen closes at 22:00), Saturday Brunch: 10:00 – 14:00, Sunday: Closed
Contact: +45 9330 3031
Raadhuus Kafeen - Danish/Nordic cuisine
Address: Sønder Allé 3 – 11 minutes walk from Godsbanen
Opening hours: Monday to Saturday: 11:30 – 23:00 (kitchen closes at 21:30), Sunday: 12:00 – 21:00
Contact: +45 8612 3774.
Kowloon - Asian cuisine also recommended for vegetarian and vegan options
Address: Frederiksgade 78 - 11 minutes walk from Godsbanen - Banegårdsgade 33 - 11 minutes from Godsbanen
Opening hours: Monday to Sunday: 12:00 – 20:00, Tuesday: Closed
Contact: +45 8619 4211.
GÄST – Restaurant of Hotel Scandic The Mayor
Address: Banegårdspladsen 14 – 12 minutes walk from Godsbanen
Opening hours: Monday to Thursday: 17:30 – 21:00, Friday to Saturday: 17:30 – 21:30, Sunday: Closed
Contact: +45 2362 3572
Rick’s - Moroccan cuisine
Address: Frederiks Allé 92 – 12 minutes walk from Godsbanen
Opening hours: Monday to Thursday: 16:30 - 21:30, Friday to Saturday: 16:30 - 22:30, Sunday: 16:30 - 21:30
Contact: +45 2231 3414
Salling Rooftop and Roofgarden - Continental cuisine
Address: Søndergade 27 – 13 minutes walk from Godsbanen
Opening hours: Monday to Friday: 10:00 - 19:00, Saturday to Sunday: 10:00 - 18:00.
HANZO - Asian and Nordic fusion social dining
Address: M. P. Bruunsgade 22 – 15 minutes walk from Godsbanen
Opening hours: Sunday to Thursday: 17:00 – 00:00, Friday to Saturday: 17:00 – 02:00
Contact: +45 3332 3234
Forlæns & Baglæns – Casual tapas and cozy atmosphere
Address: Jægergårdsgade 23 – 15 minutes walk from Godsbanen
Opening hours: Tuesday to Saturday: 15:00 – 00:00, Sunday to Monday: closed
Contact: +45 5356 6137
Fika (takeaway or eat in) - Salads and sandwiches, also vegetarian/vegan options
Address: Jægergårdsgade 47 - 15 minutes walk from Godsbanen - Nørregade 28 - 18 minutes walk from Godsbanen
Opening hours: Monday to Friday: 11.00 – 20.00, Saturday to Sunday: 10:00 - 20:00
Contact: +45 4117 6870
St. Pauls Apothek - Nordic cuisine
Address: Jægergårdsgade 76 – 16 minutes walk from Godsbanen
Opening hours: Tuesday to Thursday: 17:30 - 00:00, Friday to Saturday: 17:30- 02:00
Contact: +45 8612 0833
Aarhus Street Food - Stalls with street food from all over the world
Address: Ny Banegaardsgade 46 – 17 minutes walk from Godsbanen.
Opening hours: Monday to Sunday: 11:30 – 21:00
Accessibility: The restaurant has good wheelchair access, level-free at the entrance and a long ramp at the emergency exit. It has wide corridors but slightly high counters for ordering and paying. You will find accessible toilets outside alongside the other toilets.
Saichi Sushi - Asian cuisine ('All you can eat’)
Address: Jægergårdsgade 81 – 17 minutes walk from Godsbanen
Opening hours: Monday to Thursday: 12:00 - 22:00, Friday to Saturday: 12:00 - 23:00, Sunday: 12:00 - 22:00
Contact: +45 8780 0008.
Kolo - Nordic cuisine, predominantly vegetarian
Address: Guldsmedgade 32 – 17 minutes walk from Godsbanen
Opening hours: Tuesday to Saturday: 16:00 - late, Sunday to Monday: closed.
Contact: +45 2830 9416
Restaurant Klokken - Danish/Nordic cuisine
Address: Mindegade 6 – 18 minutes walk from Godsbanen
Opening hours: Monday to Thursday: 11:30-14:00 and 17:00-20:00, Friday to Saturday: 11:30 - 22:00, Sunday: 11:30 - 14:00.
Contact: +45 6915 6986
Restaurant Pinden - Danish Cuisine
Address: Skolegade 29 – 18 minutes walk from Godsbanen
Opening hours: Tuesday to Friday; 12:00 - 23:00 Saturday: 12:30 – 23:00, Sunday to Monday: closed
Contact: +45 8612 1102
Café Mellem Folk - Vegan and vegetarian
Address: Mejlgade 53 – 21 minutes walk from Godsbanen
Opening hours: Monday to Thursday: 10:00 - 22:00, Friday to Saturday: 10:00 - 00:00, Sunday: closed.
Contact: +45 7731 0000
Aarhus has a wide range of nightclubs, bars and pubs where you can enjoy a cocktail or a cold draft beer, good atmosphere and music.
Tir Na Nóg: The Tap Room - Irish Pub
Address: Frederiksgade 40, 8000 Aarhus C, Denmark
Opening hours: Monday to Thursday: 10:00 - 03:00, Friday to Saturday: 09:00 - 04:00, Sunday: 12:00 - 03:00
Sherlock Holmes - English Pub
Address: Frederiksgade 76A, 8000 Aarhus C, Denmark
Opening hours: Monday: 12:00 - 00:00, Tuesday & Wednesday: 12:00 - 02:00, Thursday: 12:00 - 04:00, Friday & Saturday: 12:00 - 05:00, Sunday: 13:00 - 00:00
Headquarters - Cosy live music venue.
Address: Valdemarsgade 1A, 8000 Aarhus, Denmark
Opening hours: Sunday to Wednesday: closed, Thursday: 19:00 - 03:00, Friday & Saturday: 19:00 - 05:00.
G-Bar - LGBTQ+ nightclub
Address: Skolegade 28, 8000 Aarhus, Denmark
Opening hours: Sunday to Thursday: closed, Friday & Saturday: 22:00 - 05:00.
St. Pauls Apothek - Cocktail bar
Address: Jægergårdsgade 76, 8000 Aarhus, Denmark
Opening hours: Sunday & Monday: closed, Tuesday to Thursday: 17:30 - 00:00, Friday & Saturday: 17:30 - 02:00
Gedulgt - Hidden cocktail bar
Address: Fredensgade 41, 8000 Aarhus, Denmark
Opening hours: Sunday to Wednesday, Thursday: 18:00 - 00:00, Friday & Saturday: 16:00 - 02:00.
You can also take a stroll alongside Åboulevarden by the river, where you will find lots of bars and cafés with outdoor seating. Please note that not all bars and clubs are open on weekdays. Check out places and opening hours here.
Sustainable options
Raa Aarhus
RAA Aarhus is a shop where you can buy package free, organic and local groceries as well as sustainable everyday items. Raa Aarhus strives to make a green choice in everyday life easier.
Address: Badstuegade 17, st. th.
Opening hours: Monday - Friday: 11:00-18:00, Saturday: 10:00-15:30
Wefood
Wefood sells surplus products that regular supermarkets can no longer sell due to overdue dates, incorrect labels or damaged packaging. The products found in Wefood are still edible and safe to consume; according to the Danish food legislation, they have simply lost their value. Wefood’s range of products varies from day to day, and are sold at a significant discount of 30-50% of the market price. Unlike similar surplus supermarkets around Europe, Wefood is for everyone; whether you want to support the fight against famine, stop food waste or simply want to save money on your groceries.
Address: Vesterbro Torv 1A
Opening hours: Monday-Friday: 11:00 – 18:00, Saturday: 11:00 - 16:00, Sunday: Closed
Conventional options
You will find many conventional supermarkets in the city centre.
Netto - Low budget grocery store
Address: Sankt Knuds Torv 2, 8000 Aarhus, Denmark
Opening hours: Everyday from 07:00 to 23:00
365Discount - Low budget grocery store
Address: Vestergade 55B, St, 8000 Aarhus, Denmark
Opening hours: Everyday from 08:00 to 22:00
Rema 1000 - Low budget grocery store
Address: Frederiksgade 82, 8000 Aarhus, Denmark
Opening hours: Everyday from 07:00 to 23:00
Føtex - Large and more expensive grocery store
Address: Frederiks Allé 22, 24, 8000 Aarhus, Denmark
Opening hours: Everyday from 07:00 to 21:00
Kvickly - Large and more expensive grocery store
Address: M. P. Bruuns Gade 25, 8000 Aarhus, Denmark
Opening hours: Everyday from 08:00 to 21:00
Superbrugsen - Large and more expensive grocery store
Address: Jægergårdsgade 16, 8000 Aarhus, Denmark
Opening hours: Everyday from 08:00 to 22:00
Wherever you choose to do your groceries, remember to bring your own bag. It is cheaper than buying a plastic bag at the counter - and much better for the environment.
Denmark is part of the European Union's Schengen Agreement, which means that you do not need to show your national ID card or passport when you are travelling to or from Denmark from another Schengen EU country. It is still recommended to bring a valid passport or ID card with you in case you need to prove your identity. Some airline operators still require you to present a passport even for travels within the Schengen area.
If you travel to Denmark from outside the Schengen agreement area, you may require a visa. Check here the list of countries for which a visa to enter Denmark is required.
Upon arrival, please make sure that you have a proof of hotel reservation or a letter indicating you are being hosted by a friend or family member.
If you need an invitation letter to apply for a visa, please register for the meeting first and then contact charlotte@theplatform.dk
The currency in Denmark is the Danish Krone (DKK). While some places do accept euros, we recommend that you exchange to the local currency. Most places however also accept major credit cards.
The exchange rate between Euros and Kroner is 1 euro for 7,44 DKK as of December 2022. Banks and exchange offices are located in the city centre close to the hotels, and cash points accepting major credit cards are conveniently located all over the city.
Please be aware that local COVID-19 regulations may affect your journey as well as the meeting until the very last minute.
As of February 1st 2022, all COVID-19 entry restrictions have been lifted. When entering Denmark, foreign citizens will not be required to show a negative PCR test, a rapid antigen test, proof of recovery or a vaccination certificate, regardless of which country they come from.
Nevertheless, the general advice from the Danish health authorities should still be followed, and general infection prevention recommendations should be taken into account. We recommend that you regularly check the latest regulations and requirements leading up to your trip. For the latest information on COVID-19 travel regulations, please check the official governmental information here.
Make sure to also check if there are any restrictions when returning to your home country from Denmark. If you travel by land, COVID-19 entry restrictions may differ depending on the countries that you cross. For an updated overview of the regulations in place around the globe, check here.
Where to get tested in Aarhus?
Antigen tests
Rapid antigen tests are available for self-testing. You can buy test kits at all pharmacies and in some grocery stores.
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Aarhus Løve Apotek
Open everyday; 06:00-24:00
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Aarhus Jernbaneapotek
Banegaardspladsen 8, 8000 Aarhus C
Open Monday to Friday; 08:15 - 17:30 and on Saturdays; 9:30 - 13:30
PCR Tests
As of 1 April 2023 the regional test centres, where PCR testing has previously been available free of charge, are closed. From now on, your doctor or a hospital will assess whether a PCR test is needed. Find further information here.
Emergency numbers
Emergency (ambulance and fire fighting service): 112
Police: 114
Emergency doctor service: +45 7011 31 31
24-hour Emergency Medical Service and Emergency Room: Aarhus Universitetshospital, Nørrebrogade 44, Building 02A (ground floor), 8000 Aarhus C. You have to call the emergency doctor service number before showing up (+ 45 7011 3131)
In addition to the precautions we take to make the impact of the Plenary Meeting on the environment as gentle as possible, we ask you to also contribute by following these tips:
- Switch off your computer and your smartphone when they are not in use.
- Connect to the venue’s public Wi-Fi instead of your 3G/4G data.
- Avoid disposable tableware whenever possible and bring your own tote bag to shops and grocery stores.
- Sort your waste according to the instructions at the meeting venues. In Aarhus, waste is currently sorted in: a) residual waste, b) paper and cardboard, c) glass, plastic and metal, d) batteries (to be expanded in the autumn of 2023). You can find more information about the sorting rules in Aarhus here.
- Recycle bottles and cans. In Denmark, you pay a deposit each time you buy drinks in cans or bottles with a deposit mark. You get your deposit back by returning empty cans and bottles using the reversed vending machines located in grocery stores. Some public bins in the city also have a platform, where you can leave your bottle or can for someone else to pick up.
- Bring your own water bottle and reusable coffee mug to spare the environment the plastic and yourself the money.
- Refill your bottle. Tap water in Aarhus is completely safe to drink. We recommend that you fill up your water bottle in the morning at your hotel, and do refills during the day. You can do so in the bathroom at the meeting venues, or at one of the city’s free water stations which you can find here.
